Employment Visa


Documents to be submitted

You have to be present at the Embassy for verification of your identity and to provide your fingerprints.

Please submit the following documents and make sure to divide the documents into

originals, 1st set of copies & 2nd set of copies and kindly remove any staples from your documents

⬜ duly completed and signed national visa application forms (VIDEX) (2 originals)

⬜ biometric passport pictures not older than 6 months (2 pieces, white/grey background- teeth cannot be visible) Photo requirements

⬜ valid passport (data page and signature page only) (original + 2 copies)

⬜ valid Malaysian permit (applicable to non-Malaysians only) (original + 2 copies)

⬜ curriculum vitae in English or in German (2 originals)

⬜ academic qualifications (original +2 copies)

⬜ contract/ binding job offer with details of gross annual salary, signed by both parties or a written binding invitation letter from your employer (original + 2 copies)

⬜ pre-approval letter (ZAV) from the Federal Employment Agency in Germany (original + 2 copies)


⬜ declaration of Employment (Erklärung zum Beschäftigungsverhältnis) to be filled out by your employer in Germany (2 copies - to be downloaded via https://www.arbeitsagentur.de/unternehmen/arbeitskraefte/beschaeftigung-beantragen)

⬜ Certificate about compulsory health insurance (Gesetzliche oder private Krankenversicherung) from German employer valid from date of employment (2 copies)

Please note: If not already included in the compulsory health insurance a separate travel health insurance has to be presented for the time frame from arrival in Germany until beginning of employment


a) Procedure

For an Employment Permit, an approval is required from the Federal Employment Agency (Bundesagentur für Arbeit) in Germany. The approval by the Federal Employment Agency will only be granted under certain conditions.
Get more information on the requirements for entering the German labour market on their website: https://www.arbeitsagentur.de/en/german-labour-market.
In order to find out if an Employment Permit is needed or granted you may refer to the “Migration-Check’” on that same page.

Please take note of the possibility of a pre-approval letter, which is issued by the Federal Employment Agency. Only the employer can apply for the issuance of a pre-approval letter. If you submit this letter with your application, the application can be processed faster.
We will not entertain visa application status enquiries during this time.

Once a statement has been released from the Immigration Office or the Federal Employment Agency you will be informed accordingly.

If your employer is sending you to Germany for a staff exchange, the Federal Employment Agency will then grant an approval based on this purpose. This letter will have to be submitted together with the other required documentations and an issuance of this visa can be done within a shorter time-frame.

b) General Information

The Embassy generally issues visas with a minimum validity of 90 days, allowing multiple entries. Shortly after entering Germany, the visa holder must contact the responsible Immigration Office (Ausländerbehörde) in Germany, which then issues the final residence Permit.

Visa Fee and Processing Time

Visa Fee: Fees

Processing time: min. 2 weeks

The above list is not comprehensive and is updated frequently. Additional documents may be required in individual cases. Incomplete applications cannot be processed and you may be asked to book another appointment. Applicants may be called in for an Interview.

Disclaimer: All data contained herein is based on the knowledge and experience of the German Embassy Kuala Lumpur at the time of drafting this information sheet. However, no liability can be assumed for the completeness and accuracy.

Checking of status can only be done 12 weeks after the date of submission and via email. Any status request before that will not be entertained

Top of page