Employment Visa


I.  Documents to be submitted
II. Reference

I. Documents to be submitted

For identification purposes and fingerprint taking you are required to be personally present at the German Embassy during visa submission and submit the following documents separated into 3 sets (Originals + 1st copy + 2nd copy)

  • 2 duly completed and signed National Visa Application forms (to be downloaded via our website)
  • 2 recent biometric passport pictures (grey/ white background – teeth cannot be visible)
  • valid passport (data page and signature page only) (Original + 2 copies)
  • valid Malaysian permit (applicable to non-Malaysians only) (Original + 2 copies)
  • Curriculum Vitae in English or in German (2 originals)
  • Academic qualifications (Original + 2 copies)
  • Contract/ Binding Job Offer with details of gross annual salary signed by both parties or a written binding invitation letter from your Employer (Original + 2 copies) 
  • Pre-approval letter (ZAV) from the Federal Employment Agency in Germany (Original + 2 copies)

    II. Reference

    For an Employment Permit an approval is required from the Federal Employment Agency (Bundesagentur für Arbeit) in Germany. The approval by the Federal Employment Agency will only be granted under certain conditions.
    Get more information on the requirements for entering the German labour market on their website: https://www.arbeitsagentur.de/en/german-labour-market. 
    In order to find out if an Employment Permit is needed or granted you may refer to the “Migration-Check’” on that same page.

    Please take note of the possibility of a pre-approval letter which is issued by the Federal Employment Agency. Only the employer can apply for the issuance of a pre-approval letter. If you submit this letter with your application, the process can be processed faster. We will not entertain status on your application during this time. Once a statement has been released from the Immigration Office or the Federal Employment Agency you will be informed accordingly. If your employer is sending you to Germany for a personnel exchange the Federal Employment Agency will then grant an approval based on this purpose. This letter will have to be submitted together with the other required documentations and an issuance of this visa can be done within a shorter time-frame.

    The Embassy generally issues residence titles for specific purposes in the form of a visa with a minimum validity of 90 days, allowing multiple entries. Shortly after entering Germany, the visa holder must contact the responsible Immigration Office (Ausländerbehörde) in Germany, which then issues the final residence permit.

    Visa Fee: € 75 (payable in Ringgit and cash only)

    Processing time: min. 2 weeks

    The above list is not comprehensive and is updated frequently. Additional documents may be required in individual cases. Incomplete applications cannot be processed and you may be asked to book another appointment. Applicants may be called in for an Interview.

    Disclaimer: All data contained herein is based on the knowledge and experience of the German Embassy Kuala Lumpur at the time of drafting this information sheet. However, no liability can be assumed for the completeness and accuracy.

    !!! Due to data protection, inquiries regarding visa status over the phone will not be entertained !!!


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