Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 2 weeks. Note that visas will not be issued earlier than three months before your planned travel date.
• Booking an Appointment: Appointments must be scheduled online via the Embassy website.
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Disclaimer: Information provided is based on current knowledge and practice. The Embassy cannot assume liability for completeness or accuracy. Visa status can be checked via email only 12 weeks after submission; earlier requests will not be entertained.

How to Prepare Your Papers

Ensure your documents meet the required standards before your appointment to avoid delays.

• Certified Translations: All foreign-language documents must be translated into German by a certified translator. Documents in English are also accepted and do not require translation.
• Document Copies: Bring one set of copies of all documents along with the originals. All papers should be A4 size, neatly organized, and not stapled.

• Biometric Photo Requirements: 1 recent passport photo (not older than 6 months) white or grey background. Teeth must not be visible

Mandatory Document Checklist

Bring all items listed below to your appointment to ensure smooth processing.

• 1 duly completed and signed national visa application form VIDEX
• 1 biometric passport picture meeting the specifications above
• Valid passport (data and signature pages only)
• Valid Malaysian permit (for non-Malaysians only)
• Motivation letter with detailed expectations of planned stay and anticipated career and personal benefits as well as future plans
• Curriculum vitae in English or in German
• Academic qualifications (German university degree or recognized foreign degree certificate and transcripts)
• Proof of German language proficiency if applicable or confirmation by the placement department/ institution that no language skills are required initially or that you can acquire language skills by attending a language course after entry
• Federal Voluntary Service (BFD)
  Your contract must be signed by you and the Federal Office of Family Affairs and Civil Society Functions (BAFzA), as well as the placement department, headquarters and, where applicable, by the institution implementing the voluntary service.

OR

• Voluntary Social Year (FSJ) / Voluntary Ecological Year (FOJ)
  Your contract must be signed by you and the respective institution, as well as, where applicable, the placement Department

OR

• European Voluntary Service (EVS)
  Your contract must be signed by the National Agency for Erasmus+ Youth in Action and the coordinating organization. The Volunteer Arrangement in which the tasks and planned participant achievements are described must be signed by the coordinating organization and the volunteer

• Means of subsistence

  As a rule, the sponsoring organization covers accommodation and food costs.If the contract or other confirmation provided by the respective department does not provide information on your accommodation and meals, please provide additional proof that you can support yourself

• Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date