Documents to be submitted

You have to be present at the Embassy for verification of your identity and to provide your fingerprints.

Please ensure that you bring all documents listed on the checklist in their original form along with one (1) set of copies.

Additionally, kindly ensure that there are no staples attached to any of the documents

⬜ 1 duly completed and signed national visa application forms (VIDEX)

⬜ 1 biometric passport pictures not older than 6 months (white/grey background- teeth cannot be visible) Photo requirements

⬜ valid passport (data page and signature page only)

⬜ valid Malaysian permit (applicable to non-Malaysians only)

⬜ contract/ binding job offer with details of gross annual salary, signed by both parties or a written binding invitation letter from your employer

⬜ pre-approval letter (ZAV) from the Federal Employment Agency in Germany

OR

⬜ declaration of Employment (Erklärung zum Beschäftigungsverhältnis) to be filled out by your employer in Germany ( to be downloaded via https://www.arbeitsagentur.de/unternehmen/arbeitskraefte/beschaeftigung-beantragen)

⬜ menu of the restaurant in Germany

⬜ business description

⬜ certificates and other qualifications

Chinese, Indian and Thai cooks also require a test certificate for a practical and theoretical cooking and hygiene test, which must be taken at a local educational institution accredited by the Federal Employment Agency.

• China: China International Contractors Association (CHINCA)
• India: International Institute Of Culinary Arts (IICA)
• Thailand: Thai-Swiss Culinary Education Center

⬜ curriculum vitae/resume

⬜ Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date

Reference

The Embassy generally issues visas with a minimum validity of 90 days, allowing multiple entries. Shortly after entering Germany, the visa holder must contact the responsible Immigration Office (Ausländerbehörde) in Germany, which then issues the final residence Permit.

Visa Fee: Fees

Processing time: min. 2 weeks

The above list is not comprehensive and is updated frequently. Additional documents may be required in individual cases. Incomplete applications cannot be processed and you may be asked to book another appointment. Applicants may be called in for an Interview.

Disclaimer: All data contained herein is based on the knowledge and experience of the German Embassy Kuala Lumpur at the time of drafting this information sheet. However, no liability can be assumed for the completeness and accuracy.

Checking of status can only be done 12 weeks after the date of submission and via email. Any status request before that will not be entertained

Stand 2024