Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 4 weeks. Note that visas will not be issued earlier than three months before your planned travel date.
• Booking an Appointment: Appointments must be scheduled online via the Embassy website.
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Disclaimer: Information provided is based on current knowledge and practice. The Embassy cannot assume liability for completeness or accuracy. Visa status can be checked via email only 12 weeks after submission; earlier requests will not be entertained.

How to Prepare Your Papers

Ensure your documents meet the required standards before your appointment to avoid delays.

• Certified Translations: All foreign-language documents must be translated into German by a certified translator. Documents in English are also accepted and do not require translation.
• Document Copies: Bring one set of copies of all documents along with the originals. All papers should be A4 size, neatly organized, and not stapled.
• Biometric Photo Requirements: 1 recent passport photo (not older than 6 months) white or grey background. Teeth must not be visible

Mandatory Document Checklist

Bring all items listed below to your appointment to ensure smooth processing.

• 1 duly completed and signed national visa application form VIDEX
• 1 biometric passport picture meeting the specifications above
• Valid passport (data and signature pages only)
• Valid Malaysian permit (for non-Malaysians only)
• Motivation letter (with original signature)
• Comprehensive intention of intended stay
  • Future plans
• Curriculum vitae in English or in German
• Proof of your past qualifications / educations (certificates) in English or with a German translation
• Proof of German language proficiency level C1 / min. B1.2 (Goethe-Institut Malaysia)
• Means of subsistence :
  • Blocked account
  • Proof of scholarship
• Official state-issued accreditation (Approbation)* OR
• Temporary authorization of practice (Berufserlaubnis)* OR
• Statement about the required adjustment measures (Defizitbescheid) from the competent authority of the respective federal state in charge of recognition procedures*
• Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date

* “Recognition in Germany” - Information portal of the German government for the recognition of foreign professional qualifications: Anerkennung-in-Deutschland