PhD - Research


Documents to be submitted

You have to be present at the Embassy for verification of your identity and to provide your fingerprints.

Please ensure that you bring all documents listed on the checklist in their original form along with one (1) set of copies.

Additionally, kindly ensure that there are no staples attached to any of the documents

⬜ 1 duly completed and signed National visa application forms (VIDEX)

⬜ 1 biometric passport pictures not older than 6 months (white/grey background- teeth cannot be visible)

⬜ valid Passport (data page and signature page only)

⬜ valid Malaysian permit (applicable to non-Malaysians only)

⬜ invitation letter from an accompanied professor or research institution with short description of the project/ research contract

⬜ proof of language proficiency in which the course will be conducted

German language proficiency (Goethe) / English language proficiency (IELTS/ TOEFL)

⬜ proof of your past qualifications/ educations (certificates) in English or with a German translation

Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date

⬜ means of subsistence


The Embassy generally issues visas with a minimum validity of 90 days, allowing multiple entries. Shortly after entering Germany, the visa holder must contact the responsible Immigration Office (Ausländerbehörde) in Germany, which then issues the final residence Permit.

Visa Fee: Fees

Processing time: min. 4 weeks

The above list is not comprehensive and is updated frequently. Additional documents may be required in individual cases. Incomplete applications cannot be processed and you may be asked to book another appointment. Applicants may be called in for an Interview.

Disclaimer: All data contained herein is based on the knowledge and experience of the German Embassy Kuala Lumpur at the time of drafting this information sheet. However, no liability can be assumed for the completeness and accuracy.

Checking of status can only be done 12 weeks after the date of submission and via email. Any status request before that will not be entertained

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