An observership (Hospitation) is a visit by an external individual to an institution, company, or authority. During the observership, no practical activities are carried out. Rather, it is purely an observation without integration into the operation.

Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 4 weeks. Note that visas will not be issued earlier than three months before your planned travel date.
• Booking an Appointment: Appointments must be scheduled online via the Embassy website.
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Disclaimer: Information provided is based on current knowledge and practice. The Embassy cannot assume liability for completeness or accuracy. Visa status can be checked via email only 12 weeks after submission; earlier requests will not be entertained.

How to Prepare Your Papers

Ensure your documents meet the required standards before your appointment to avoid delays.

• Certified Translations: All foreign-language documents must be translated into German by a certified translator. Documents in English are also accepted and do not require translation.
• Document Copies: Bring one set of copies of all documents along with the originals. All papers should be A4 size, neatly organized, and not stapled.
• Biometric Photo Requirements: 1 recent passport photo (not older than 6 months) white or grey background. Teeth must not be visible

Mandatory Document Checklist

Bring all items listed below to your appointment to ensure smooth processing.

• 1 duly completed and signed national visa application form VIDEX
• 1 biometric passport picture meeting the specifications above
• Valid passport (data and signature pages only)
• Valid Malaysian permit (for non-Malaysians only)

• Contract signed by both parties for your internship, including details on the duration and job description, as well as information about the language spoken in the internship company and the corresponding language proficiency certificate

  alternatively: An invitation from a company/business in Germany with specific details about the area of activity, purpose of stay, and duration of stay

• Proof of qualifications in the intended area of activity, such as evidence of training, a university degree, or certificates from previous employers
• Means of subsistence:
  • Blocked account
  • Proof of scholarship
  • Remuneration by your employer, internship organization

• Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date