An observership (Hospitation) is a visit by an external individual to an institution, company, or authority. During the observership, no practical activities are carried out. Rather, it is purely an observation without integration into the operation.

Documents to be submitted

You have to be present at the Embassy for verification of your identity and to provide your fingerprints.

Please ensure that you bring all documents listed on the checklist in their original form along with one (1) set of copies.

Additionally, kindly ensure that there are no staples attached to any of the documents

⬜ 1 duly completed and signed National visa application forms (VIDEX)

⬜ 1 biometric passport pictures not older than 6 months (white/grey background- teeth cannot be visible)

⬜ valid Passport (data page and signature page only)

⬜ valid Malaysian permit (applicable to non-Malaysians only)

⬜ contract signed by both parties for your internship, including details on the duration and job description, as well as information about the language spoken in the internship company and the corresponding language proficiency certificate

alternatively: An invitation from a company/business in Germany with specific details about the area of activity, purpose of stay, and duration of stay?

⬜ proof of qualifications in the intended area of activity, such as evidence of training, a university degree, or certificates from previous employers

⬜ Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date

⬜ means of subsistence

• blocked account
• Proof of scholarship
• Remuneration by your employer, internship organization

General Information

The Embassy generally issues visas with a minimum validity of 90 days, allowing multiple entries. Shortly after entering Germany, the visa holder must contact the responsible Immigration Office (Ausländerbehörde) in Germany, which then issues the final residence Permit.

For the issuance of a visa, the approval of the immigration office is required. Only once the approval is obtained can the embassy issue the visa.

Visa Fee: Fees

Processing time: min. 4 weeks

Please note that visas will not be issued earlier than three months before your intended travel date to Germany!

The above list is not comprehensive and is updated frequently. Additional documents may be required in individual cases. Incomplete applications cannot be processed and you may be asked to book another appointment. Applicants may be called in for an Interview.

Disclaimer: All data contained herein is based on the knowledge and experience of the German Embassy Kuala Lumpur at the time of drafting this information sheet. However, no liability can be assumed for the completeness and accuracy.

Checking of status can only be done 12 weeks after the date of submission and via email. Any status request before that will not be entertained.