Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 2 weeks. Note that visas will not be issued earlier than three months before your planned travel date.
• Booking an Appointment: Appointments must be scheduled online via the Embassy website.
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Disclaimer: Information provided is based on current knowledge and practice. The Embassy cannot assume liability for completeness or accuracy. Visa status can be checked via email only 12 weeks after submission; earlier requests will not be entertained.

How to Prepare Your Papers

Ensure your documents meet the required standards before your appointment to avoid delays.

• Certified Translations: All foreign-language documents must be translated into German by a certified translator. Documents in English are also accepted and do not require translation.
• Document Copies: Bring one set of copies of all documents along with the originals. All papers should be A4 size, neatly organized, and not stapled.

• Biometric Photo Requirements: 1 recent passport photo (not older than 6 months) white or grey background. Teeth must not be visible

Mandatory Document Checklist

Bring all items listed below to your appointment to ensure smooth processing.

• 1 duly completed and signed national visa application form VIDEX
• 1 biometric passport picture meeting the specifications above
• Valid passport (data and signature pages only)
• Valid Malaysian permit (for non-Malaysians only)
• Hosting agreement (Aufnahmevereinbarung- Contract for issuance of a residence permit according to Section 18d of the German Residence Act)

• Research funded through employment: Contract and declaration of employment (Erklärung zum Beschäftigungsverhältnis – filled out by your employer in Germany)

  OR

• Research funded through scholarship: Confirmation of scholarship

  OR

• Self-funded research: Proof of financial means (€947/ month without an employment contract)

  • German or Malaysian bank statements for an account in your name for a minimum of three months, showing that you hold a continuous and sustainable balance,

    OR

  • Blocked account,

    OR

  • formal commitment (“Verpflichtungserklärung”) by sponsor resident in Germany
  • proof of your past qualifications/ educations (certificates) in English or with a German translation
• Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date