Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 7 days.
• Booking an Appointment:
  • Applicants are requested to book an appointment with VFS
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Each visa application will be reviewed individually. Therefore the requested documents may vary. The Embassy reserves the right to ask for additional documents at all times.
• This information is regularly updated but makes no claim to be complete.

Mandatory Document Checklist

• Duly completed and signed Schengen visa application form (VIDEX)
  

  Important – VIDEX Accommodation / Reference Section:
  Applicants must complete the accommodation or reference section in the VIDEX form exactly as required. The information must match the purpose of travel. If this section is missing or incorrect, the application will appear incomplete in our system and cannot be processed. This will cause delays.

  For an internship, applicants must enter the company or institution in Germany where the internship will take place.

• 1 biometric passport-size photograph, not older than 6 months. Please follow these passport / ID photo guidelines
• Valid passport (data page and signature page only; minimum 6 months remaining passport validity upon returning to Malaysia) (original + 1 copy)
• Malaysian permit/ permanent residence (minimum 3 month validity upon returning to Malaysia) (original + 1 copy)
• Previous Schengen Visas including entry and exit stamps (original + 1 copy)
• Internship agreement/ contract from Germany with the complete address of the company in Germany (original + 1 copy)
• Proof of your past qualifications/ educations (certificates) in English or with a German translation (original + 1 copy):
  - STPM
  - Cambridge A- Levels (complete)
  - Bachelors etc.
• Academic qualifications/ German university degree or recognized foreign degree comparable to a German degree (original + 1 copy)
  Note: The recognition of your university degree and course can be proven on the ANABIN website under http://anabin.kmk.org. Please make sure the university and the exact course as stated on your certificate has the H+ status. A screenshot of the recognition on ANABIN will have to be submitted along with your visa application. Should your university and/or exact course not be listed on ANABIN or has the H+/- status then a recognition process will have to be done by the Central Office of International Education (Zentralstelle für ausländisches Bildungswesen) zabservice@kmk.org.
  Please bear in mind that this may take time!
• Preapproval letter (ZAV Schreiben) from the Federal Employment Agency (Bundesagentur für Arbeit) in Germany (to be applied by the German company) (original + 1 copy)
  Adresse:
  Studentenvermittlung 212
  53107 Bonn
  E-mail: bonn-zav.info.auslaendische-studenten@arbeitsagentur.de
• Flight itinerary and proof of accommodation (complete address of accommodation/ hotel reservation) (1 copy)

• Travel insurance with minimum coverage of € 30.000,- (it is compulsory for spouses of German nationals to submit the insurance - spouses of citizens of other EU member states are exempted from providing this proof) (1 copy)

  Important Notice for Applicants Under 18 Years of Age
  Both parents must be present during the visa application submission. If one parent is unable to attend, a signed consent letter from the absent parent must be provided. The signature on this consent letter must be verified by a German authority or a German Embassy in the country where the parent is currently staying.
  Signature verification issued by the authorities or embassies of the parent’s own country will not be accepted. No exceptions apply.