Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 7 days.
• Booking an Appointment:
  • Applicants are requested to book an appointment with VFS
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Each visa application will be reviewed individually. Therefore the requested documents may vary. The Embassy reserves the right to ask for additional documents at all times.
• This information is regularly updated but makes no claim to be complete.

Mandatory Document Checklist

• Duly completed and signed Schengen visa application form (VIDEX)
  

  Important – VIDEX Accommodation / Reference Section:
  Applicants must complete the accommodation or reference section in the VIDEX form exactly as required. The information must match the purpose of travel. If this section is missing or incorrect, the application will appear incomplete in our system and cannot be processed. This will cause delays.

  For a job interview, applicants must enter the company in Germany where the interview will take place.

• 1 biometric passport-size photograph, not older than 6 months. Please follow these passport / ID photo guidelines
• Valid passport (data page and signature page only; minimum 6 months remaining passport validity upon returning to Malaysia) (original + 1 copy)
• Malaysian permit/ permanent residence (minimum 3 month validity upon returning to Malaysia) (original + 1 copy)
• Previous Schengen Visas including entry and exit stamps (original + 1 copy)
• Invitation letter from the company in Germany containing Formal Obligation in accordance with sections 66 and 68 of the Residence Act (1 copy)
• Declaration of the inviting company to cover all travel expenses (1 copy)
• Statement from employer stating the duration of your vacation/ leave/ holiday, as well as your monthly income and the date of your commencement of employment (original)

• Proof of sufficient funds

  · bank statements certified by the bank (original)

  · salary slips from the past 3 months (1 copy)

• Flight itinerary (1 copy)
• Proof of accommodation (complete address of accommodation/ hotel reservation) (1 copy)
• Travel insurance with minimum coverage of € 30.000,- (it is compulsory for spouses of German nationals to submit the insurance - spouses of citizens of other EU member states are exempted from providing this proof) (1 copy)
• Valid rental agreement or proof of house ownership in Malaysia (original + 1 copy)