On-Site Application at the Embassy

Non- Malaysian nationals have to apply for the visa on-site at the Embassy. To do this, prepare the necessary documents and then schedule an appointment.

Application Essentials

Prepare in advance by understanding the administrative requirements and key details for your visa application.

• Visa Fee: Please refer to the Embassy website for the current fee.
• Processing Time: Applications require a minimum of 2 weeks. Note that visas will not be issued earlier than three months before your planned travel date.
• Booking an Appointment:
  • Malaysian nationals are requested to book an appointment with VFS while
  • Non-Malaysian nationals should book an appointment directly with the Embassy
    
• Identity Verification: Applicants are required to appear in person for identity verification and fingerprint collection.
• Additional Documents: The list of required documents may change and is not exhaustive. Incomplete applications may require a new appointment, and applicants may be called for an interview.
• Disclaimer: Information provided is based on current knowledge and practice. The Embassy cannot assume liability for completeness or accuracy. Visa status can be checked via email only 12 weeks after submission; earlier requests will not be entertained.

How to Prepare Your Papers

Ensure your documents meet the required standards before your appointment to avoid delays.

• Certified Translations: All foreign-language documents must be translated into German by a certified translator. Documents in English are also accepted and do not require translation.
• Document Copies: Bring one set of copies of all documents along with the originals. All papers should be A4 size, neatly organized, and not stapled.

• Biometric Photo Requirements: 1 recent passport photo (not older than 6 months) white or grey background. Teeth must not be visible

Mandatory Document Checklist

Bring all items listed below to your appointment to ensure smooth processing.

• 1 duly completed and signed national visa application form VIDEX
• 1 biometric passport picture meeting the specifications above
• Valid passport (data and signature pages only)
• Valid Malaysian permit (for non-Malaysians only)
• Admission letter or invitation letter from an university in Germany (Zulassungsbescheid- if received electronically please submit a print-out with the attached email)
• Admission or invitation to an admission test at a Studienkolleg
• Motivation letter (with signature) containing:
  • comprehensive intention of intended stay
  • future plans
    
• Proof of language proficiency
  
  • German: If the course is conducted in German, proficiency in the language is mandatory. Applicants must provide proof of proficiency through certificates such as Goethe, Telc or ÖSD incl. from Institutions recognized by ALTE
  • English: If the course is conducted in English, proof of English language proficiency is required. Applicants can submit valid IELTS/ TOEFL scores unless their previous degree or course of study was conducted in English

• Proof of your past qualifications/ educations (certificates) in English or with a German translation

  • SPM/ O’Levels
  • STPM
  • Cambridge A- Levels (complete)
  • Bachelors etc.

  In addition to your academic degree, please provide proof of the academic achievements obtained during your studies (Transcript of Records). This document must include:

  • A list of the courses, seminars, and lectures you attended in your degree program
  • The grades achieved and the credit points awarded
  • The number of semesters completed
• Means of subsistence
  • Blocked account
  • Proof of scholarship
    

• Consent letter (Einverständniserklärung) if applicant is below 18 years of age

  Both parents must be present during submission. If one parent is absent, a consent letter with the absent parent’s signature verified by a German authority or German Embassy in the country where the parent is currently located must be provided.
  Verification by the parent’s own national authority or embassy will not be accepted. No exceptions.

• Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date