Student Exchange Programme
Documents to be submitted
You have to be present at the Embassy for verification of your identity and to provide your fingerprints.
Please submit the following documents and make sure to divide the documents into
originals, 1st set of copies & 2nd set of copies.
⬜ duly completed and signed national visa application forms (2 originals)
⬜ biometric passport pictures not older than 6 months (2 pieces, white/grey background- teeth cannot be visible)
⬜ valid passport (data page and signature page only) (original + 2 copies)
⬜ valid Malaysian permit (applicable to non-Malaysians only) (original + 2 copies)
⬜ proof admission letter/ invitation letter from a university in Germany (Zulassungsbescheid)
(If received electronically please submit a print-out with the attached Email)
⬜ letter from your university here in Malaysia that you are taking part in an exchange program (original + 2 copies)
⬜ motivation letter (2 originals with signature) containing:
- comprehensive intention of intended stay
⬜ proof of language proficiency (original + 2 copies)
- German: Goethe, Telc or ÖSD incl. from Institutions recognized by ALTE
- English: IELTS/ TOEFL
⬜ proof of your past qualifications/ educations (certificates) in English or with a German translation (original + 2 copies)
- SPM/ O’Levels
- Cambridge A- Levels (complete)
- Bachelors etc.
⬜ Means of subsistence (original + 2 copies)
- blocked account
- proof of scholarship
⬜ Travel, Health and Accident Insurance with a validity of 6 months starting from your intended travel date (2 copies)
The Embassy generally issues visas with a minimum validity of 90 days, allowing multiple entries. Shortly after entering Germany, the visa holder must contact the responsible Immigration Office (Ausländerbehörde) in Germany, which then issues the final residence permit.
Visa Fee: Fees
Processing time: min. 4 weeks
The above list is not comprehensive and is updated frequently. Additional documents may be required in individual cases. Incomplete applications cannot be processed and you may be asked to book another appointment. Applicants may be called in for an Interview.
Disclaimer: All data contained herein is based on the knowledge and experience of the German Embassy Kuala Lumpur at the time of drafting this information sheet. However, no liability can be assumed for the completeness and accuracy.
Checking of status can only be done 12 weeks after the date of submission and via email. Any status request before that will not be entertained